Careers
Help Wanted: Executive Secretary / Office Manager
Looking for a reliable and detail-oriented Executive Secretary / Office Manager to support the owners with both executive and day-to-day office responsibilities. This role is perfect for someone who enjoys variety, takes initiative, and can help keep both the business and the employees organized.
Responsibilities Include:
- Managing schedules, appointments, and communications for the owners
- Handling phone calls, emails, and customer inquiries in a professional manner
- Preparing and filing invoices, estimates, and job paperwork
- Maintaining organized records and files (digital and paper)
- Assisting with payroll, billing, and bookkeeping using QuickBooks
- Coordinating with crew members and customers to ensure smooth scheduling
- General office support and administrative tasks as needed
Qualifications:
- Prior experience as an office manager, secretary, or executive assistant preferred
- Strong organizational skills and attention to detail
- Good communication and customer service skills
- Proficiency with QuickBooks and comfort with Microsoft Office (Word, Excel, Outlook) or similar software
- Ability to handle multiple tasks in a fast-paced, small business environment
- Reliable, trustworthy, and able to work independently
What We Offer:
- Competitive pay based on experience
- A steady, full-time position with a local, family-oriented business
- The chance to play a key role in helping the company run smoothly
